We need a policy on when to write off teeny tiny dollar amounts. It makes no sense to spend hours of GS 12 and 13 staff time to send demand letters to owners for payables of tiny amounts. I've had to send one out for 8 cents! No kidding- you would think it was an act of congress to get accounting to write this off. We need to straighten this out with the interservice agency agreement. It is not cost effective to chase down deminimis amounts.
I agree. I had to do a deobligation for 68 cents last in FY13. Since we are getting a new financial system, we will be sure to bring that up! But remember, a penny here and there all over this agency can add up.
Robert Manson commented
FYI - the Financial Operations Center (FOC) in the Albany, NY office is charged with the debt collection regarding SF Indemnification debts and a plethora of other debt types (too numerous for this limited discussion). The FOC has a current policy of closing out debts as "paid in full" that fall under a $100.00 balance (there are exceptions). It is not cost effective (hourly labor rate) to manage/carry debts under this amount at this time.